Figuring out which is which is the only part of this job which requires a little human intelligence. Sometimes these spaces show where the columns are supposed to be and sometimes they are just ordinary “spaces between words”. But the words in the column headings are also separated by spaces. We can use these spaces to reconstruct the columns. The columns of data are clearly separated by spaces. Make sure you have the formatting marks visible so you can see what is going on, and how the data in the table is structured. It’s not such a big problem to untangle this apparent mess. Rather than wrapping within each cell, the words on each line run into the words of the next column.īut don’t worry about it! It’s easy to fix… It will look a terrible mess as the columns will have disappeared! In the example above, the words in each of the column headings appear to be muddled up. Most of the formatting in the table will be lost – you’ll just have plain data. Select all the text of the table, copy it and paste it directly into Word. While each step seems to throw up yet another problem to be solved, each fix only ever requires really simple skills like Copy & Paste, Find & Replace… If you have mastered these simple skills, you don’t have to remember any correct “sequence” to do the job – just solve each little problem step by step until you have achieved your goal!ġ Copy the table in the PDF, and paste the data into Word Here we break down the problem into a series of really simple steps. What can look like a complex task can be done with a few simple tricks. The skills needed to pull the data out of a complex table in a PDF and make it spring back to life in a Word document are actually very basic. But if you only have the free reader, like most people, then you are going to have to use your wits if want to avoid retyping all the data… Well, if you have the professional version of Adobe Acrobat, then you’re in luck. So the source document for your translation is a PDF – and it contains some complex tables! You just want to copy and paste them directly into your Word document so you can overtype the text with your translation… Right?
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